Next up: Want to get rid of unwanted newsletters from your mailbox? The following post will show you how to do just that. If you are using any interesting rules that you wish to share, do mention them in the comments section below. After all, we can't afford to miss out on the important emails, can we? Well, that is how you can create and manage rules, and keep your inbox clean from all the meaningless clutter. Simply tap on Add and add the domain name or the email addresses. This option makes sure that important emails (or emails from important people) do not end up in the trash folder. Just head over to the Junk email section, click on Add and enter the email addresses or the domain name.Īt the same time, you can also add safe senders and domains. Once done, hit Save.Īpart from the above, you can block certain senders and domains altogether. The second one is the best one as it creates a rule automatically.
Next, select the options from the drop-down. Just open the mail that bothers you, and tap on the Sweep icon at the top. You can choose to remove the emails or to keep the latest email in the chain. Much like Rules, this one lets you automatically delete all email from a particular sender. Don't forget to save them!īonus Tips: Managing Emails Smartly 1. To edit a rule, click on the Edit icon and make your changes. To do that, click on the Up and Down arrows. Thankfully, the order is not permanent, and you can change the priority. On Outlook 365, the rules run as per the order in the table. Editing and Managing Rules in Outlook 365 After it meets a specific condition, it stops more rules from executing.įor that, you have to make sure that the priority of the rules are set accordingly, which we will see in the following point. That's when the Stop Processing More Rules option come to the picture. In this scenario, you wouldn't want Rule B to run after Rule A executed successfully. That option applies if you have several rules on your inbox which could apply to a single message.įor example, let's say that you have a rule A that moves all the newsletters from Guiding Tech to a folder named GT NL, and another Rule B that forwards all emails with keyword 'Android' to your secondary email account. You must have noticed the Stop Processing More Rule checkbox while creating rules. Now that we have established how rules work let's see how to create them. So, all you have to do is make the rule, select the condition for processing more rules, and then bingo! The same is true of the actions – the choices are aplenty. All you have to do is select the right conditions. You can either match the subject or select a particular address or hand-pick a sender's name.Īnd the best part is that you can add as many conditions as you like. When it comes to rules, Outlook 365 has plenty of options, both actions, and conditions. Once the rule is triggered, it sets off an action like delete the email, add it to a folder, or forward it to another account. A typical rule consists of a trigger, an action, and an exception. Rules are the way to attain a clean and organized inbox.
Sounds cool, right?īefore we begin, let's quickly run through how email rules work. You can straightaway delete emails from a specific sender. Outlook 365 Webmail supports a variety of rules that lets you forward emails to a particular folder. Yes, email management is a tough business, but thankfully, it can be made simpler via rules. In the end, an unorganized mailbox makes it difficult to find important emails. Also, a horde of spam emails littering the inbox adds up to the headache. From replying to emails on time and adding reminders to essential emails, there are plenty of things vying for our attention.
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